PTO News

9/16/2024 

Aspen Creek Elementary

PTO Meeting Agenda & Notes

 

  • Welcome & Introductions 

  • Financial Update 

    • Not much for an update

    • We received over $1,400 for the Spirit Wear order

    • After ACE Race, we’ll hold a budget meeting since that is our largest fund raiser

  • Principal Update 

    • Excited for ACE Race on Friday, 9/20 – all in the afternoon

    • Book Fair is going well

    • Donut with Grown Ups tomorrow 9/17 7:30 – 8:00

    • Eagle Scout going to repaint the map on the blacktop

      • Will cost around $450

    • Everything is going well, business as usual

    • There’s no longer a weekly newsletter, it is posted to the website each Friday

      • If there is anything you absolutely know – teachers will send an email or you’ll receive a notification to check the website

  • Aspen Appetite Night Updates

    • Tuesday, 9/17 at Culvers

      • Will have stickers to send home with all of the children as a reminder

    • McDonalds (opening 10/10)

      • Appetite Night 10/17 with a check presentation 10/19 at 11:10 am

  • ACE Race Planning

    • Shirts will be ready on Wednesday

      • Volunteers needed for sorting Wednesday afternoon/evening

        • Preschool needs to be ready by Thursday (secretaries can pull them)

        • Kelly Lanz

    • Promotion

      • Email/social media posts

    • What are we raising money for?

      • Mrs. Spurgin would like at 3D printer – approximately $550

      • Mrs. Kistler would like new wood chips to fill it to the brim - approximately $6,000

        • Could potentially go ½ with library fund

      • Rubber filling under monkey bars – we’ve priced this before but will check cost again

      • Technology-wise doing good from the foundation

      • Possibly: A shade structure 

      • Got the ok for Changing tables, just need to decide where to put them

        • Can go through any company if PTO is purchasing

        • Maintenance can install

  • Room Parent Guide

    • Everyone should have received the email by now

    • Steps

      • Make contact with the teacher to get emails and if there is a para

      • Send introductory email to parents

        • Use template to set donation expectations throughout the year (smaller gifts)

          • Asked for open donation - $5-$30 (birthday/Christmas), send it out early

          • Be sure to include para as well as the teachers

      • Schedule of Events

        • Halloween party

        • Holiday Party

        • Valentine’s Day Assembly

        • District-wide Teacher Appreciation Week – PTO takes care of the details

      • Co-Room Parent 

        • If you want to be included on the emails – please let Shelby know

      • We want the room parties to be fair for everyone

        • Staff Appreciation Week – not covered by PTO but parents can do a little or as much as the wish

          • Can be just acknowledged, don’t feel you need to go overboard, a small token of appreciation is just fine

          • Teachers sometime don’t know how to respond because maybe the colleagues aren’t

          • Teachers love to hear from parents to know that they know they’re making a difference

          • Remind your kids to say “thanks”

    • Katie Sullivan sharing an email as a template

      • PTO board setting up an example of things that can be done each day

    • A follow up email will come out in the next week or so

  • Party-in-a-Box (Halloween) 

    • Prizes will need to be included on the SignUp Genius

    • Main snack provided by the school, 1 sweet would be enough

    • Would like a Room Parent to help go through each of the boxes in preparation

      • Some games may need swapped out

    • 2 activities & a craft 

      • Minute to win it games available

    • Feedback from last year will be sent out, if you have ideas please let us know

      • There will be a time set to go through boxes for each grade

  • Conference Meals (October 14 & 16) – approximately 38

    • Select restaurant

      • Sandwiches in individual boxes – Picklemans, Jimmy Johns, Pot Belly

      • Burrito box – Chipotle, 

    • Volunteer needed for coordinating/ordering

      • Abbie Goranson – can help with ordering

  • Open Agenda

    • Coffee truck for teachers the day after Halloween

      • Open up to parents during drop off starting at 7:30

      • Limited menu?


Next PTO Meeting: Tuesday, October 15th at 7 pm